Tag Archives: Barred Owl Web

Saving an E-mail Attachment

This short article will describe why and how, when you open an attachment in Microsoft Word, you need to click on “SAVE AS” and not “SAVE” when you save it for the first time

You and/or your friends are working on a Microsoft Word Document, you email it to yourself, and then you open the attachment. You click on “Save,” so surely the changes that you make to the file are safe, right?

WRONG!!!

If you click on File->Save after opening it as an E-mail attachment, and then close the document, the file will be completely lost. When you open the e-mail attachment, Microsoft Word creates a temporary file in which the file is downloaded onto your computer so that you can read the document. Your file is NOT “re-created” on your computer in a safe place, because Microsoft Word assumes that you are just reading the file – since you have opened it from an email attachment.

The second you close the document, any changes that you have made are lost, regardless of any changes you may have “saved.”

So instead of clicking on “File->Save” the first time you want to save some changes to a document that you have opened from an E-mail attachment, you need to click “File->SAVE AS”!!! This will then ask you where you want to create a permanent file, and where to save it on your computer. After clicking “File->Save As” once, THEN, on subsequent changes that you make, you can click “File->Save” or hit the Control Key with the letter S as a shortcut (CTL+S, in Microsoft Word using Windows will save your files. It’s a neat short-cut trick. If you want to be sure, however, just go to File-Save).

Need More Help?
Learn More about our services and what we can do for you.

Share

Open Source Software for Community Development Organizations

The following is an article that I wrote on www.smoothstoneservices.comΒ (which will soon be moved to our new website of www.developCENTS.com).

Open SourceAs non-government organizations (NGOs), community development organizations require a lot of assistance in the technology sector, as their primary focus is on assisting the people who they seek to assist. If an organization does domestic development in the United States, the technology know-how and resources available might be a little more accessible than to an organization that does international development (like World Vision or Food for the Hungry, to name a few). Regardless of where the organization works, using technology does not always come very cheap or easy for it.

Individuals and businesses can also benefit from using open source software, as there is no stipulation over who can use it. By its very definition, “open source” means that the software comes with its own source code available to be modified by anyone. Open source software can licensed under one of a few different kinds of licenses, all of which stipulate that the original code must be included and accessible to the user.

As a result, most open source software is developed as free software. Thus, the cost factor is the biggest reason that open source software can be used to benefit people and organizations (like the NGO) that can not afford to pay for expensive software. Open source software is designed for internet (and website) technology, as well as for computer programs that you would open and use just like any other program on your local computer.

There are several open source software packages available to help an organization create, update, and maintain their website for example, such as Drupal and Joomla, which are Content Management Systems (CMS). A CMS is used to update and add content to a website, simply by logging into the website as a user with the permissions to change and add content. This section of our own website is operated by Drupal.

Local open source computer programs, include the famous Open Office. Open Office is a very powerful tool that can open and create word processing documents, spreadsheets, and more, just like Microsoft Word. The program is 100% free, and can be easily downloaded onto your computer from the internet. It can save and open documents in a Microsoft Word format so that files can be easily transferred between computers and edited with either software suite. It can work with Microsoft Word documents, Microsoft Excel spreadsheets, Microsoft Access databases, as well as the other Office programs.

As you can see, open source software can save your organization lots of money.

The website Source Forge (http://sourceforge.net) is one of the leading websites on the internet that distributes open source software for free. Visit it to find and learn more about open source software that your organization could use.

Here is a list of well known open source software packages:

      For your local computer:

    1. Open Office: http://www.openoffice.org
    2. Mozilla Firefox (a web browser): http://www.firefox.com
      Firefox“Firefox” as most people call it, is an open source web browser that works on most operating systems including Microsoft Windows, Macintosh, and Linux. It is my own browser of choice, and it is known among people in the technology sector to be more stable and secure than Internet Explorer (IE). I highly recommend using Firefox over IE.
    3. PDF Creator (turn your pictures, Word documents, and more into a PDF file): http://sourceforge.net/projects/pdfcreator/

For your Website:

  1. Drupal CMS: http://drupal.org
  2. Joomla CMS: http://www.joomla.org/

 

This post was edited in Monday, Dec 13, 2012, to update the name of the business from Smooth Stone Services (old) to CENTS (new).

Share